DWG NO. AEGIS-LEGAL-001 REV. C

PRIVACY POLICY

AEGIS AI Cooperative is committed to protecting your privacy. This policy explains how we collect, use, and safeguard your information.

DOCUMENT INFO

LAST UPDATED: January 20, 2026 | VERSION: 1.2.0 | COMPLIANCE: GDPR / CCPA
DATA CONTROLLER
AEGIS AI Cooperative LLC
Tempe, Arizona, USA
KEY FACTS
We do NOT sell your personal information
90-day retention for agent logs
End-to-end encryption in transit
You can request data deletion

1. INFORMATION WE COLLECT

We collect information you provide and data generated automatically:

  • -Account Information: Email, name, and authentication credentials when you create an account.
  • -Payment Information: Billing details processed through our payment processor (we do not store full card numbers).
  • -Usage Data: Features used, timestamps, API calls, and interaction patterns.
  • -Device Information: Browser type, operating system, and device identifiers.
  • -Agent Interaction Data: Prompts, responses, tool calls, and execution traces for audit and safety.

2. LEGAL BASIS FOR PROCESSING (GDPR)

If you are in the EEA, we process data under these legal bases:

  • -Contract Performance: Processing necessary to provide our services.
  • -Legitimate Interests: Improving services, security, and fraud prevention.
  • -Consent: Where you have given explicit consent (e.g., marketing).
  • -Legal Obligation: Compliance with applicable laws.

3. HOW WE USE YOUR INFORMATION

  • -Service Provision: Provide, maintain, and improve our services.
  • -Transactions: Process payments and send related information.
  • -Support: Respond to your questions and support requests.
  • -Analytics: Monitor usage patterns to improve experience.
  • -Security: Detect, prevent, and address security issues.

4. DATA SHARING

We do not sell your personal information. We may share data with:

  • -AI Model Providers: Anthropic, OpenAI, Google for AI request processing.
  • -Infrastructure: Cloud hosting, authentication, and analytics.
  • -Payment Processors: Secure transaction processing.
  • -Legal Requirements: When required by law or court order.

5. DATA RETENTION

  • -Account Data: Retained while active, plus 30 days after deletion.
  • -Agent Logs: 90 days for audit, then anonymized or deleted.
  • -Payment Records: 7 years as required by tax regulations.
  • -Usage Analytics: Aggregated and anonymized after 12 months.

6. YOUR RIGHTS (GDPR)

EEA residents have the following rights:

  • -Access: Request a copy of your personal data.
  • -Rectification: Request correction of inaccurate data.
  • -Erasure: Request deletion ("right to be forgotten").
  • -Restriction: Request restriction of processing.
  • -Portability: Request data in machine-readable format.
  • -Object: Object to processing based on legitimate interests.

Contact: [email protected]

7. CALIFORNIA PRIVACY RIGHTS (CCPA)

  • -Right to Know: Request disclosure of data collected, used, and shared.
  • -Right to Delete: Request deletion of your personal information.
  • -Non-Discrimination: We will not discriminate for exercising rights.

Submit requests: [email protected] with subject "CCPA Request"

8. SECURITY

We implement industry-standard security including encryption in transit (TLS) and at rest, access controls, and regular security audits. No method is 100% secure, but we are committed to protecting your data.

9. CONTACT

Subject: Privacy Inquiry